Planning SEEDIG 6


SEEDIG annual meetings are planned in an open, inclusive and transparent manner, with input from the SEEDIG community, and under the overall coordination of the SEEDIG Executive Committee and a dedicated Programme Committee.

The planning process starts with a call for issues, through which the community is invited to indicate what topics they would like to see discussed at the meeting. A Programme Committee (formed following a public call for volunteers) reviews the proposed topics and prepares a draft programme. This draft is then further revised and finalised through additional rounds of public consultations.

SEEDIG 6 as an online meeting

Originally planned to be held in Chisinau (Moldova), SEEDIG 6 has shifted to an online format. The Executive Committee has contracted DiploFoundation to assist with the planning process and running of the meeting, given the organisation’s extensive experience in organising online events.

Steps in the planning process


1 Oct – 8 Dec 2019 Call for issues

‘What topics should we talk about at SEEDIG 6? Which Internet governance and digital policy issues are of high interest for stakeholders in SEE+? ‘ We invited the community to help us find answers to these questions by responding to our call for issues. In response to this call, we received 83 suggestions for topics to be discussed in Moldova in May 2020.

Read more about the proposals.

1–15 Apr 2020 Public comment

The community was invited to review the draft programme and submit comments and suggestions for improvement.

30 Apr 2020 New online meeting

The Programme Committee and the Executive Committee hosted an online meeting to discuss the next steps in the SEEDIG 6 planning process. A summary of the discussions is available.

By 31 Dec 2019 Overview of proposals

Proposals submitted in response to the call for issues were compiled  and made publicly available.

15 Jan 2020 Online planning meeting

Two online public planning meetings were held as part of the planning process for SEEDIG 6. Read the summary report reflecting the discussions.

By 30 Apr 2020 Final programme outline

The final programme outline was built based on the draft programme and the comments received during the public comment period.

June 2020 Moving to online format

When a decision was made to move SEEDIG 6 to an online format, the SEEDIG community and SEEDIG partners were again invited to contribute ideas and suggestions on the meeting structure and format.

By mid Jan 2020 Forming a PC

A Programme Committee (PC) was formed (following a call for volunteers) to shape the programme for SEEDIG 6. 

By 1 Apr 2020 Draft programme

The Programme Committee built a draft programme outline for SEEDIG 6, based on the submitted proposals and the discussions held at the online planning meeting(s).

Apr–May 2020 Public consultations

A new round of public consultations was held inviting the SEEDIG community and SEEDIG partners to submit suggestions for key participants and session formats.

21–25 Sept 2020 SEEDIG 6 meeting

Online participants will discuss Internet governance and digital policy issues from a SEE+ perspective, and will develop the SEEDIG Messages.

Programme Committee Guidelines


The SEEDIG PC is formed following a public call for volunteers. For efficiency purposes, the group is composed of up to 10 members. If more volunteers express interest, the SEEDIG Executive Committee (EC) will appoint PC members from among the volunteers, taking into account the need to create a balanced committee, with overall expertise and experience required to prepare a balanced and relevant programme, in accordance with SEEDIG principles (e.g. Session principles, Programme planning process etc.).

The PC will work on shaping the programme for SEEDIG 6, in close coordination with the EC and with the involvement of the broader SEEDIG community. The overall responsibility for ensuring that the meeting programme is aligned with SEEDIG’s mission, vision and principles rests with the EC.

Members of the PC are expected to, inter alia:

Review the proposals submitted for SEEDIG 6, discuss them with the SEEDIG community in at least one online planning meeting, and elaborate a draft programme for SEEDIG 6.

Publish the draft programme for public comment. Then incorporate comments submitted during the public consultation period(s) into the final programme, to the largest extent possible.

Define the structure of the programme, considering past SEEDIG experiences as well as the need to adapt the meeting to the needs and realities of the region.

Shape and define sessions and other elements included in the SEEDIG 6 programme, in terms of title, focus, format, key participants, moderators etc.

Make sure that the overall programme is cohesive, consistent, focused and relevant. For example, the programme should include topics of interest for as many stakeholder groups as possible (especially those usually less represented at SEEDIG meetings), and the discussions should be focused and relevant for the SEE+ region.

Develop mechanisms (such as org teams for different sessions, public consultations, online meetings etc.) to allow the SEEDIG community to contribute to the programme planning process in an open, inclusive, efficient, and effective manner.

Actively participate in building the programme, including through participation in online meetings, reviews, drafting of session descriptions, identification of possible key participants and moderators etc.

Strive to make decisions on the basis of consensus, to the largest extent possible. Where consensus is not possible, then a formal vote may be held; in the case of voting, decisions shall be taken by simple majority.

Be team players, impartial in their judgement, honest and open to discussion.

PC members elect a Chair who coordinates the work of the PC: scheduling and chairing meetings, ensuring communication with the SEEDIG community and the SEEDIG EC, working towards ensuring active participation of PC members etc.

At least one (1) member of the EC is a full member of the PC and contributes to all PC activities.